The prospect of having to merge multiple databases to consolidate information and provide a single source of truth is becoming more and more prevalent. We continually see government departments merging, local councils amalgamating or even organisations retiring legacy systems. It can be a complex project and the associated risk of data loss needs to be carefully managed.
Having to merge HP TRIM / HPE Records Manager (“HPE RM”) datasets or manage a migration from another EDRMS often requires validation of millions and millions of records and terabytes of data. This process is often extremely complex with a magnitude of structures to consider. Effective data validation is crucial to ensure there is no loss of business critical information.
So what are the 3 key things to help you through your next merge with HPE RM?
| 1. Engage an Expert |
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Kapish has expertise and many years of experience migrating data from other systems into HPE RM. Whether you’re retiring a legacy system, migrating from another EDRMS to HPE RM or amalgamating numerous datasets and versions of HP TRIM / HPE Records Manager; Kapish has been there and successfully managed, performed and delivered this. Recently Kapish migrated two separate local government organisations from legacy EDRMS solutions (Objective and TechnologyOne ECM) across to HPE Records Manager. In one instance, over 7 million records, 5 million (2 TB) of electronic objects were migrated in four days from TechnologyOne ECM to active records in HPE Records Manager. Related story: Legacy Applications and Systems – are they a necessary evil? |
| 2. Plan, test, review, plan, test, review… |
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System structures can be complex and it is very important to ensure there is no loss of data during the migration. Planning will also involve a strong communication strategy and how to engage the audience to ensure a positive uptake for the new systems. Having experience in what scenarios work best to train and empower users comes from years of testing and refining strategies. |
| 3. Ensure sufficient license coverage for all users |
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Kapish, in conjunction with Hewlett Packard Enterprise, is pleased to offer our customers a special pricing offer on HP TRIM / HPE Records Manager licenses, supported by specialist data merging or migration services. |
When undertaking such a complex task as merging multiple databases with millions of records, it is best to engage an expert. 
When you’re embarking on a migration project, the planning, testing and reviewing stages are so important. You need to account for a lot of factors in the project, both environmentally and electronically. Your expert migration partner will be able to formulate detailed plans for the migration project.
Amalgamations or departmental mergers typically require the purchase of additional software licenses to accommodate the increase in users. The outlay for additional software licenses can often take up a large percentage of the project budget.What to take away…
For your next amalgamation, merge or migration project ensure you engage an expert. You will need a strong relationship with someone you can trust and know they will deliver results. Lastly, Leverage your buying power by taking advantage of discounted volume license pricing.
Records Manager Amalgamation Promotion
Kapish would like to offer our customers a great deal on HP TRIM and HPE Records Manager Licenses.
We are offering special pricing on 25, 50 and 100 seats of HP TRIM & HPE Records Manager licenses. The offer extends to the OCR, Auto Classification, Advanced Disposal and ControlPoint licenses. Pricing is valid until 21st October 2016.
Take advantage and save on amalgamation costs by purchasing additional licenses for the future now!
Complete the contact form below to take advantage of this great offer on licenses or have a Kapish representative contact you to discuss your next amalgamation project.